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In today’s competitive job market, employers are constantly seeking ways to streamline their recruitment processes while ensuring the health and safety of their workforce. Pre-employment health assessments are a crucial component of this process, and the use of occupational health software has revolutionised how these assessments are conducted. This article explores the advantages of using occupational health software to automate pre-employment health assessments, with a particular focus on automation versus manual completion, accessibility of employee health records, quicker employment decision-making, and centralised data management and storage.

Why opt for automation and not a manual, paper-based process?

Traditionally, pre-employment health assessments required extensive paperwork and manual data entry, which not only consumed time but also introduced the potential for errors. Occupational health software eliminates these issues by automating the entire process. Businesses that embrace such software solutions will ultimately reduce the administrative burden on their HR and occupational health teams.

Automation speeds up the assessment process and ensures that data is consistently collected and recorded. This helps in maintaining compliance with legal and industry standards, ultimately reducing the risk of liability for employers.

Does an automated process improve the accessibility of employee health records?

One of the significant advantages of using occupational health software is the improved accessibility of employee health records. Australian privacy laws and regulations, such as the Privacy Act 1988, require employers to safeguard employee health information. Occupational health software ensures that these records are securely stored and easily accessible only to authorised personnel, helping companies comply with privacy regulations.

MOHR is ISO 27001 certified. ISO 27001 is an international standard for information security management systems (ISMS). It provides a framework for organisations to establish, implement, maintain, and continually improve their information security practices. Our cloud-based solution is hosted by Amazon Web Services (AWS). AWS is among the Gold Standard providers in the cloud computing space. AWS provides significant security at all levels of the cloud, including data encryption both at rest and in transit (a fancy phrase that means that we use encryption even when we are sending data from the app to the cloud, and then once in the cloud, it is encrypted again).

How does automation help with employment decision-making?

In today’s fast-paced business environment, making timely employment decisions is crucial. Occupational health software expedites the pre-employment health assessment process, enabling HR teams to make hiring decisions more quickly.

Occupational health platforms like My Occ Health Record have transformed the pre-employment journey for Australian businesses by introducing efficiency, visualisation, and compliance management. These digital solutions streamline candidate onboarding and provide visual representations of the pre-employment process and status of the assessments. This not only enhances the candidate experience but also ensures that employers can fill vacant positions faster, reducing downtime and costs associated with recruitment.

Can employee records be accessed during their tenure of service?

Occupational health software goes beyond automating pre-employment assessments. It provides a platform for managing and tracking employee health records throughout their tenure of service. My Occ Health Record offers solutions that allow for the ongoing monitoring of employee health, which is especially critical in industries with specific health and safety requirements.

By maintaining a complete history of employee health records, employers can proactively address health concerns, provide necessary accommodations, and demonstrate a commitment to employee well-being. This fosters a safer and healthier work environment and enhances employee retention and satisfaction.

Why is centralised data management and storage important?

Centralised data management and storage are essential for efficient record-keeping and reporting. Occupational health software consolidates all employee health records into a centralised digital repository, making it easier for HR and occupational health teams to manage and analyse data.

Occupational health platforms serve as centralised repositories for candidate data, simplifying data management and ensuring data privacy. All relevant information, including medical records and test results, is securely stored within the platform. This centralised approach allows authorised personnel to access candidate information quickly and efficiently, reducing administrative overhead and improving data accuracy. Moreover, compliance with privacy laws and data protection regulations, such as the Privacy Act 1988, is upheld.

The adoption of occupational health software for automating pre-employment health assessments is a transformative step for employers. The advantages are clear: streamlined processes, improved accessibility of employee health records, quicker employment decisions, continuous monitoring of an employee’s tenure, and centralised data management and storage. By leveraging these benefits, businesses can enhance workplace safety, compliance, and overall employee well-being, ultimately contributing to their long-term success in a competitive market.

Contact the team at MOHR today for more information or to book a demonstration of our platform.